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I. |
Departments purchasing goods and/or services from the Union or Dining Services MUST supply the appropriate unit with one or more of the following applicable documents as
appropriate. All of the following forms can be downloaded at the BFS
Online Forms website. |
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A. |
Acknowledgment of Billing Authorization for Financial Obligations - University Department. |
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B. |
Acknowledgment of Billing Authorization for Financial Obligations - Student Organization. |
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C. |
Direct Charge of Internal Services other than Fleet, Garage, I&MT or
Union/Dining Services. |
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D. |
Equipment Usage Form. |
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E. |
Payment Authorization for Catered Event or Reservations & Event Planning
Memo. |
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The above forms must be completed and delivered to the appropriate personnel in the Union or Dining Services immediately following the reservation or order, but at a minimum of two weeks prior to the delivery of the goods and/or services. See
ASM 2.7.1 for correct SFS coding information.
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II. |
Once the goods and/or services have been provided, the following will occur: |
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A. |
The Union Business Office will prepare a detailed invoice of the goods and/or services provided. |
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B. |
The Union Business Office will send the invoice to Accounting Services for processing. |
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C. |
Accounting Services will process the invoice for payment and will send a "Department" copy of the invoice to the department purchasing the goods or services. |
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1. |
If the services provided include "food" events for which an attendee list is required, the department receiving the services must submit the required documentation immediately to
Accounting Services. If the required documentation is not received by
Accounting Services within 30 days of the event, Dining Services will be notified to deny the department any future services. The appropriate Unit Business Representative will also be notified. |
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D. |
Billing inquiries by the departments should be made to the Union Business Office. The appropriate telephone numbers are listed on each invoice. |
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Direct questions or comments to Accounting Services at 4887 or
email. |
