|
I. |
Departments purchasing goods and/or services from Parking, Garage, I&MT,
Mail Services, Physical Plant, Telecommunications and Printing Services
will
no longer prepare internal requisitions. Instead they will use the "Internal
Billing Number Assignment Request Form" found on the downloadable
forms website. |
| |
A. |
This form must be
completed and delivered to PreAudit before the goods or services are
requested. The form will be reviewed by PreAudit and then forwarded to the service
department. |
| |
B. |
The service department will assign a number to you. Once you receive
your billing number, you can request their services. This is a permanent
number, so you will never have to renew it . You will need one form for
each of the departments above. |
| |
C. |
All purchases
of this type will be handled as direct charges. |
|
II. |
Once the goods and/or services have been provided, the following will
occur: |
| |
A. |
The "Service-Providing Department" may prepare a detailed invoice of
the goods and/or services provided and send it to the department
purchasing the goods and/or services. |
| |
B. |
The Service-Providing Department will create a journal detailing the
services provided by them during the month and forward it to Accounting
Services for processing. |
| |
C. |
Accounting Services will upload the journal to the campus general
ledger system (Shared Financial System). |
| |
D. |
Billing inquiries by department should be made directly to the "Service
Providing Department". |
|
III. |
Departments purchasing goods and/or services from the Union and Dining
Services should refer to
ASM
2.2.15. |
|
Direct questions or comments to Accounting Services at 6656 or
email. |
