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The program code designates the function or purpose for which expenditures are incurred. |
Program Code Definitions
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0 - STUDENT SERVICES |
6 - ACADEMIC SUPPORT |
| 1 - INSTITUTIONAL SUPPORT |
7 - PHYSICAL PLANT |
| 2 - INSTRUCTION |
8 - AUXILIARY ENTERPRISES |
| 4 - ORGANIZED RESEARCH/SCHOLARLY ACTIVITIES |
9 - STUDENT AID |
| 5 - EXTENSION & PUBLIC SERVICE |
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A. |
Program Code 0 - Student Services
Expenditures
for Enrollment Services (admissions and registrar), financial aid
administration, and those activities whose primary purpose is to contribute to
the student's emotional and physical well-being and to his or her intellectual,
cultural, and social development outside the context of the formal instruction
program. It includes expenditures for student activities, cultural events,
student newspapers, intercollegiate and intramural athletics, student
organizations, counseling and career guidance (excluding informal academic
counseling by the faculty), and student health services. |
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1. |
Student Services Administration
Includes expenditures for organized administrative activities that provide assistance and support (excluding academic support) to the needs and interests of students. This subcategory includes only administrative activities that support more than one subcategory of student activities and/or that provides central administrative services related to the various student services activities. Excluded from this subcategory are activities of the institution's chief officer for student affairs, whose activities are institutionwide and, therefore should be appropriately classified as institutional support. |
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2. |
Administrative Data Processing - Student Services
Expenditures for all administrative data processing activities that benefit student service activities. |
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3. |
Social and Cultural Development
Expenditures for organized activities that provide for students' social and cultural development outside the format academic program (cultural events, student newspapers, intramural athletics, student organizations, the non-retail operations of student unions, etc.). |
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4. |
Intercollegiate Athletics
Expenditures for intercollegiate sports program. Do not include athletic clinics open to high school students or other members of the public. This goes under public Service. |
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5. |
Counseling and Career Guidance
Expenditures for formally organized placement, career guidance, and personal counseling services for students. Includes vocational testing and counseling services and activities of the placement offices. |
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6. |
Financial Aid Administration
Expenditures for activities that provide financial aid services and assistance to students. Does not include outright grants, which are classified as fellowships and scholarships. |
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7. |
Student Admissions
Expenditures for activities relate to: 1) identification of prospective students; 2) promotion of attendance at the institution; and, 3) processing of applications for admission. |
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8. |
Student Records
Expenditures for activities to maintain, handle, and update records for currently enrolled students as well as for students who were previously enrolled. |
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9. |
Student Health Services
Expenditures for organized student health services. |
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10. |
Child Care Services
Expenditures for child care services that exist primarily as a service to students. Do not include expenditures for childcare services which provide an instructional practicum. This should be under Academic Support. |
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11. |
Educational Opportunity
Expenditures for services provides for particular types of students (e.g. minority, veterans, and handicapped) as well as for pre-college programs, Learning skills programs and related services. |
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12. |
Mandatory Transfers/Debt Service
Debt services payments on student service facilities. Do not include payments on multiple use facilities. These should be pro-rated among the benefiting activities (Student Services, Auxiliary Enterprises, Physical Plant). |
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B. |
Program
Code 1 - Institutional Support
This
category should include expenditures for: central campus-level activities
concerned with management and long-range planning of the entire institution;
budget and financial operations; administrative computing; institutional
research and space management; employee personnel and records; logistical
activities that provide procurement, safety, security, printing, and
transportation services to the institution; activities concerned with community
and alumni relations, including development and fund raising, and support
services to faculty and staff that are not operated as auxiliary enterprises.
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1. |
Executive Management
Expenditures for all central, executive-level activities concerned with management and long-range planning for the entire institution (as distinct from planning and management for any one program within the institution). includes all staff and support costs for Chancellors, Vice chancellors, and Assistant Chancellors. The Board of Regents, Faculty Senate, the Secretary of the Faculty/University and legal services are also included. |
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2. |
Fiscal Operations
Expenditures for operations related to fiscal control and investments.
These include Accounting Services, Budget, Cashier's Office, and internal and external audits. |
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3. |
General Administration and Logistical Services
Expenditures for activities related to general administrative operations and services (with the exception of fiscal operations and administrative data processing). Included are personnel administration and payroll, space management, risk management, purchasing and maintenance of supplies and materials, institutional research, campuswide communication and transportation services and protective services (safety and security). Also included, subject to chargeback and cost distribution instructions, are telephone, fleet operations, general stores, duplicating, printing shops, mail and postage. Include the archiving of institutional records unless the collections are catalogued. |
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4. |
Administrative Computing Support
Subject to chargeback and cost distribution instructions includes expenditures for computer services that provide support for institutionwide administrative functions. |
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5. |
Public Relations/Development
Expenditures for activities to maintain relations with community, alumni or other constituents and to conduct activities related to institutionwide development and fund raising. Includes news services. |
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C. |
Program
Code 2 - Instruction
Expenditures
for all activities through which a student may earn credit toward a
post-secondary degree or certificate granted by the university. Also includes
expenditures for preparatory/remedial instruction even though these courses may
not carry degree credit. Expenditures for curriculum development, departmental
research and public service that are not separately budgeted are included. This
includes 1) Salaries & support costs for departmental chairpersons & their staff.
2) ALL degree credit costs including summer session regardless of course Locations or hours.
3) Instruction-related costs of field stations, arboreta, conservation areas & teaching clinics.
4) Course catalogs, bulletins and timetables. 5) Instructional computing costs that are charged back to users. (Cost not charged back to users is included under Academic Computing Support.)
and 6) Fees for Library and media services, special course fees collected for materials, field trips & similar instructionally related revolving account activities.
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1. |
General Academic Instruction
Includes expenditures for all degree-credit instruction except that which is identified as preparatory/remedial. |
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2. |
Preparatory/Remedial Instruction
Includes expenditures for which cost recovery is required under the UW System policy on remedial education. |
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D. |
Program Code 4 -
Research
All
expenditures for activities specifically organized to produce research outcomes,
whether commissioned by an agency external to UWM or separately budgeted by an
organizational unit within UWM. Subject to these conditions, it includes
expenditures for individual and/or project research as well as those of
institutes and research centers. |
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1. |
This includes: 1) Computing costs supporting the Research program.
2) Grants administration costs related to research activities including proposal development services, information clearinghouse services, accounting services, etc. |
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2. |
This does not include: 1) Departmental research. This is included under Instruction.
2) Salary and support costs for the office of the dean of research. This should be included under Academic Administration. |
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E. |
Program Code 5 -
Public Service
Expenditures
for all non-credit instruction (except preparatory/remedial instruction) and for
activities that are established primarily to provide services beneficial to
individuals and groups external to UWM. These activities include community
service programs (including non-credit instructional activities) and cooperative
extension services.
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1. |
Outreach Education
Includes expenditures for formally organized and/or separately budgeted instructional activities that do not result in credit toward any format post-secondary degree or certificate. |
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2. |
Community Service
Expenditures for activities organized and carried out to provide general community services, excluding instruction activities (other than curriculum development for the VTAE system which should be included in this category). |
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3. |
Cooperative Extension Service
Expenditures for non-instructional public service activities established as the result of cooperative extension efforts between the institution and outside agencies such as the U.S. Department of Agriculture's extension services and the affiliated state extension services. |
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4. |
Public Broadcasting Services
Expenditures for operation and maintenance of broadcasting services that are not primarily used for the institution's instruction, research, and academic support programs. |
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F. |
Program Code 6 -
Academic Support
Funds
expended primarily to provide support services for the institution's primary
missions (instruction, research, and public service) including: (1)
school/college administration (including academic deans but not department
chairmen) and personnel development providing administrative support and
management direction to the three primary missions the retention, preservation,
and display of educational materials (e.g., libraries, museums and galleries);
(2) the provision of services that directly assist the academic functions of the
institution, such as demonstration schools associated with a department, school,
or college of education; (3) media such as audiovisual services and technology
such as computing support; and (4) separately budgeted support for course and
curriculum development.
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1. |
Libraries
Expenditures for organized activities that directly support the operation of a catalogued or otherwise classified collection. |
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2. |
Museums and Galleries
Expenditures for organized activities that provide for the collection preservation and exhibition of historical materials, art objects, scientific displays, etc. (Excluding Libraries) |
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3. |
Educational Media Services
Expenditures for organized activities providing audiovisual and other services that aid in the transmission of information in support of the institution's instruction, research, and public service program. Also includes textbook rental services. |
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4. |
Academic Computing Support
Expenditures for formally organized arid/or separately budgeted activities that provide computing support to the instructional program, unless charged back to instructional departments under existing institutional policy. Excluded is administrative data processing, which is classified as institutional support. |
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5. |
Auxiliary Support
Expenditures for organized activities that provide support services to the three primary programs, but that are not appropriately classified in the previous subcategories. An example is a demonstration school associated with the School of Education. |
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6. |
Academic Administration
Expenditures for activities specifically designed and carried out to provide administrative and management support to the academic programs. It includes the expenditures of academic deans including deans of research, graduate schools and colleges), their staff and support costs. Does not include the expenditures of departmental chairmen. |
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7. |
Academic Advisory
Expenditures for formally organized and/or separately budgeted academic advising. The activities should include, but are not limited to: providing accurate and reliable information to assist students in establishing goals and making wise curriculum choices; typing academic majors to careers; monitoring student's academic progress; communicating among and between academic staff and faculty of the various units; and referring students to other services. |
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8. |
Academic Personnel Development
Expenditures for activities that provide the faculty with opportunities for personal and professional growth and development to the extent that such activities are formally organized arid/or separately budgeted. Formally organized arid/or separately budgeted activities that evaluate and reward professional performance of the faculty. Included are sabbaticals, faculty awards and organized faculty development programs. |
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9. |
Course and Curriculum
Development
Expenditures for activities established either to significantly improve or add to the institution's instructional offerings, but only to the extent that such activities are formally organized and/or separately budgeted. |
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G. |
Program Code 7 -
Physical Plant
This
category includes all expenditures of current operating funds for the operation
and maintenance of physical plant, in all cases net of amounts charged to
auxiliary enterprises.
It includes all expenditures for operations established to provide
custodial services and maintenance related to grounds and facilities. Also
included are utilities, environmental health and safety. |
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1. |
Physical Plant Administration
Expenditures for administrative activities that directly support physical plant operations. |
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2. |
Facilities Planning and Capital Budgeting
Expenditures for activities related to the development of plans for plant expansion or modifications, as well as plans for new construction. Capital budget, should also be included. However, costs for the institutions chief facilities planning executive and related clerical support costs should be included under the Executive Management activity of Institutional Support. |
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3. |
Building Maintenance
Expenditures for activities related to routine repair and maintenance of buildings and other structures, including both normally recurring repairs and preventive maintenance. |
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4. |
Custodial Services
Expenditures for custodial services in buildings. |
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5. |
Heating Plant and Utilities
Expenditures related to heating, cooling, Light and power, gas, water, and any other utilities necessary for operation of the physical plant. |
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6. |
Grounds Maintenance
Expenditures for the operation and maintenance of Landscape and grounds. |
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7. |
Major Repairs and Renovations
Expenditures for repairs and renovations that have an estimated cost in excess of $5,000. Minor repairs should be under "Building Maintenance". |
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8. |
Other Services
Expenditures for other services organizationally assigned to the physical plant. These tend to be unique to particular institutions. Property rentals (i.e., expenditures for space rented by the institution) and trucking and moving costs should be included under this activity. Hazardous waste removal should be included under this activity. A separate UDDS code should be established for each activity and for any activities report under Other Services. Because a UDDS code
will be used to identify all heating plant operations, a separate sub-department designation must be assigned for electricity, heating fuels, and water and sewer. |
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9. |
Mandatory Transfers/Debt Service
Debt service payments on non-auxiliary and non-student services physical facilities. Do not include payments on multiple use facilities. These should be pro-rated among the benefiting activities (Student Services, Auxiliary Enterprises, Physical Plant). |
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H. |
Program Code 8 -
Auxiliary Enterprises
All
activities that provide necessary and convenient goods and services to students,
faculty and staff, and that charges a fee directly related to, although not
necessarily equal to, the cost of the goods or services.
Examples are the Bookstore, Union, University Housing and Parking. |
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1. |
Auxiliary Enterprises
Housing services, food services, retail sales (including retail operations of the student union and textbook sales) and parking services. |
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2. |
Mandatory Transfers/Auxiliary Enterprises |
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I. |
Program Code 9 -
Student Aid
All forms of financial aid assistance to students including
scholarships, fellowships, and loans. |
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1. |
Scholarships
Includes outright grants-in-aid, trainee stipends, tuition and fee waivers, and prizes to undergraduate students. |
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2. |
Fellowships
Includes outright grants-in-aid and trainee stipends to graduate students. It does not include funds for which services to the institution must be rendered such as payments for teaching. |
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3. |
Loans
Includes student Loan activity in funds 134, 147, 151 and 152. |
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Direct questions regarding activity codes to Controller's Office, x6345 for more information. |
