|
A. |
For travel arrangements made by
state employees, use of an institutional liability
purchasing card (PCard) for all reimbursable airline tickets is required.
Please contact your Unit
Business Representative for the procedures specific to your
School/College/Division.
If they so choose, employees have the option of
utilizing the state-provided personal liability USBank
Visa Travel Card (TCard) to purchase airline tickets, but
reimbursement for these tickets may not be made until after the trip has
been completed. |
|
B. |
For travel arrangements made by a
state employee, use of the state-provided USBank
Visa Travel Card (TCard) or an institutional liability purchasing card
(PCard) for all reimbursable travel agency service fees, hotel room rates
and car rental costs is required.
Please contact your Unit
Business Representative for the procedures specific to your
School/College/Division. |
|
C. |
The
purchasing card may only be used for the following expenses:
-
Airfare
-
Hotel
room rates (no incidentals or food is allowed)
-
Car
rentals
-
Rental
car fuel
-
Airport
and hotel parking
-
Conference
registrations
-
Bus
and train fares
|
|
D. |
Purchasing cards will be granted at the
discretion of the travelers division |
|
E. |
Benefits to the cardholder
include:
-
Central pay feature no out-of-pocket expenses for the cardholder
-
Travel and emergency assistance (click
here
for details)
-
$500,000 common carrier insurance (conditions apply, click
here
for details)
-
$1,250 lost or stolen luggage insurance (conditions apply, click here
for details)
-
Collision damage or theft insurance up to the
full value of a rental car
(conditions apply,
click
here
for details)
|
|
F. |
Benefits to the state include:
-
Reduced
time needed to purchase and receive supplies
-
Fewer
requisitions and purchase orders
-
Fewer
reimbursements from petty cash
-
Fewer
invoices and invoicing problems
-
Fewer
checks issued
-
Enhanced data collection
|
