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The specific Regulations and Policies on UWM Employee Tuition Reimbursement
Program and who is eligible can be located at the following Human Resources
website: http://www.uwm.edu/Dept/HR/refmaterial/htms/tuitionregs.html |
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I. |
Tuition
and fees shall be reimbursed only upon successful completion of the course if
the employee is still employed at UWM. Books, supplies and travel costs are not
reimbursable. If an employee changes jobs within UWM prior to completion of an
approved course, s/he must notify the new employing department of the approval.
Segregated fees may be reimbursed or waived. (See section VI)
The following three items must be
submitted when requesting reimbursement:
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A. |
A
completed Request
for Authorization to Reimburse Employee's Fee/Tuition approved prior to beginning of
classes. |
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B. |
Evidence
of having paid reimbursable fees, a fee receipt. |
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C. |
Evidence
of successful completion of the coursework or training (grade report or
certification of completion, etc.) |
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II. |
Each labor
Agreement has its own definition of what constitutes coursework appropriate for
reimbursement. For nonrepresented classified and unclassified employees, Educational
Assistance is classified into two categories: |
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A. |
Job-related
- Credit and noncredit, undergraduate or graduate level coursework or training
that is required by the University, or by law or regulations, to maintain
salary, status or current position (if the requirements serve a business purpose
of the University) or taken to maintain or improve skills required in the
employee's present work |
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B. |
Career-related - Undergraduate and graduate level courses and professional
development courses which will qualify an employee for advancement. Courses
for personal enrichment do not qualify. |
| III. |
The
taxability of reimbursement is subject to the existing provision of Section
127 of the Internal Revenue Code. Employees
should be advised to obtain tax counsel as to the reportability and
deductibility of educational expense reimbursements.
Generally, educational expenses qualifying as job-related are not
reportable by the University as income to the employee. |
| IV. |
Limitation
of Costs/Reimbursements |
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A. |
The
taxability of reimbursement is subject to the existing provision of Section 127
of the Internal Revenue Code. Employees
should be advised to obtain tax counsel as to the reportability and
deductibility of educational expense reimbursements.
Generally, educational expenses qualifying as job-related are not
reportable by the University as income to the employee. |
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B. |
Nonrepresented
Classified Employees may be reimbursed up to100% for one course of up to five
credits per term provided the course is taken at UWM. If the course was not
taken at UWM, the reimbursement is limited to the amount equivalent to UWM's
tuition for a corresponding course. |
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C. |
For
coursework taken at UWM, the employee is entitled to the waiver of the
segregated fee amount. |
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D. |
Unclassified
Employees are entitled to the same reimbursement benefits as Nonrepresented
Classified Employees.
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Direct procedure questions to the Travel Office,
6651 or
email.
Direct policy questions to the Labor Relations Coordinator in the Department
of Human Resources. Phone 229-4463. |
