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The University directs that all employees participate in an
electronic direct deposit program (ACH) for their payroll payment. For those
employees who are unable to establish a banking relationship, the University may
in the future, seek to establish a banking
relationship (such as a Debit Account) on behalf of the employee that will
accept direct deposit transmissions. Automatic deposit of employee wages
directly into their bank account streamlines payroll operations, increases
productivity, and provides many benefits to the employee. It is a free of
charge service that offers a fast, dependable, and safe method for university
employees to receive their payroll payments. It also eliminates the possibility
of a lost or stolen check.
I. Initial
Enrollment:
- The employee must complete
and sign a Direct Deposit Authorization form. Go to
OnLine Forms to download the Direct Deposit authorization form in Word
or PDF. Forms are also available in the Payroll Office, Engelmann 170.
- The employee should deliver
to the Payroll Office the Direct Deposit Authorization at least 10 days
prior to the pay date on which direct deposit is to begin.
- The employee should verify
with the financial institution that the first deposit was made. If not,
either a paper check will be available for pickup in the Cashier's Office,
Mitchell 285. (This may change to a debit card in the future.)
- Direct deposit will continue
until the employee cancels, even if there is a change in employing
departments or UW System campuses. A break between payroll dates of twelve
months or more may result in an automatic cancellation of direct deposit.
II.
Changing Financial Institutions: To change financial institutions,
the employee must complete a Direct Deposit Authorization form marking the
"change" box and complete with the new account/institution information. The
Payroll Office must receive changes at least 10 days before the pay date
affected.
III.
Cancellation: To
cancel direct deposit, the employee must contact the Payroll Office directly.
IV. The
Payroll Office must be notified immediately when an account has been closed or
payment will be delayed.
Please call the Payroll
Office at 229-5804 or
email us for answers to any direct
deposit questions or concerns.
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