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Changing your Cover Sheet
To change the cover sheet that RightFax uses follow
these steps.
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On the RightFax FaxUtil menu click Tools-Options
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On the Sending Tab of the Options window, select the
appropriate Cover Sheet File. (See list of available cover sheets below to determine which file to
select.)
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Click the Ok button on the Options Window.
User
Settings that should be Checked
To insure that the
information on the cover pages of your faxes is correct, you should check the
following fields to make sure the information in them is correct.
Under Tools-Options in the RightFax FaxUtil menu check the
following fields. On the tab labeled Sending make sure that correct
cover sheet file is selected. Under the tab labeled user information
make sure your name is correct, your fax number is your personal fax number (
You can look up your fax number in the online staff
directory if you need to; 229-6977 has been disconnected),
and your voice number is correct. The other fields on that page are not
used on our cover sheets and do not need to be filled out.
Currently available Cover Sheet Files
BFS.pcl - Generic all purpose cover sheet for BFS, use this
one unless a specific cover sheet exists for your department.
BFS-PURCH.pcl - Cover
sheet for the Purchasing.
BFS-INST.pcl - Cover
sheet for Resource Analysis.
BFS-SYS.pcl - Cover
sheet for Systems.
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Note for Department
Managers
If you'd like a custom
cover sheet created for your area please send an email to the Systems Help
Desk (help@bfs.uwm.edu). In that
email please state what changes you'd like made for your area's cover
sheet.
The Word Version of the Generic BFS cover sheet can be
viewed by clicking here. The information
within the less-than and greater-than symbols is code for merge fields
that pull information from the popup form that you fill out when you send
a fax, the rightfax system itself, and the user information under
Tools-Option in the FaxUtil software.
<WHENFAXED>
is populated with the date and time on the system when you send the fax.
<TONAME> is
populated with the name you type in on the popup window when you send the
fax.
<TOFAXNUM> is
populated with the fax number you type in on the popup window when you
send the fax.
<FROMNAME> is
populated with the name you have in the user information tab of the Options
window of FaxUtil.
<FAXDIDNUM> is
populated with the fax number you have in the user information tab of the
Options window of FaxUtil.
<FROMPHONENUM> is
populated with the phone number you have in the user information tab of
the Options window of FaxUtil.
<NOTETEXT> is
populated with whatever you type in the cover sheet notes box of the popup
window when you send a fax.
<NUMPAGESC> is
populated with the total number of pages being sent (including the cover
sheet).
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