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Services | Staff | Policies | On-Line Forms | How-To Seminars | Financial System| UBRs |  |
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Financial System Accounts Payable  The Accounts Payable module will allow the campus to manage its cash disbursements and payables more effectively. There are several modes of payment that are available in the module, including batch check processing and express checks. The Accounts Payable module uses information from purchase orders for matching invoice for payment approval. The biggest change the Accounts Payable module will bring to the campus is that the University will not be printing out its own checks for paying vendors and other miscellaneous payment such as travel expenses and payments to individuals. With the old system, we had to send the related paperwork to the UW-Processing Center, who then cut a check and mailed it out for us. With the new Shared Financial System, we are able to schedule checks to be printed on any day we would like. If we know that in two months that we will need to have a check for a speaker on campus, we can enter that information into the system today and schedule the check to be printed on the day the speaker is scheduled to arrive. Since we will have the ability to produce checks by the next morning for departments, we hope that the need for rush and walk-through orders in the Purchasing and Accounting Services will be eliminated. A voucher is created when invoice, Travel Expense Report, Payment to Individual Report or Academic Support Service Agreement payment information is entered into SFS. At the time the voucher is created a payment date is also designated. All vouchers are then posted daily to the General Ledger. Once the voucher is posted it will appear as an expense. You do not have to wait until the actual payment is made to see the transaction. Voucher and payment information is available in WISDM by drilling down to the expenditure detail or by viewing a selected voucher (See WISDM Demo Manual). For those users who have SFS installed on their desktop voucher, payment information can be viewed by Inquiring on Accounts Payable Detail Information. Questions relating to Accounts Payable should be directed to Jean Harvey (5404).
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