Financial System
Journal ID Prefix Definitions

When reviewing your on-line reports through WISDM, you can drill down from an amount on a report to the detail journals on the general ledger. The journals have several different two character prefixes which represent different types of transactions from different sources. Transactions come into the Shared Financial System general ledger from three different sources:

Accounts Payable Module
Purchasing Module
Interfaces from other systems

In addition, some transactions are entered directly to the general ledger module. The following is an explanation of each type of journal prefix and its related source.

Journal Prefix	Source	Description
AP	AP Module	Voucher transaction for paying invoices.
BD	GL Module	Budget transactions.
CR	GL Module	Cash receipts distributions.
FB	Interface	Fringe Benefit transactions from UW-System Payroll.
Ill-Run	GL Module	Monthly Fee Remission allocations for Extramural funds.
GECAP	GL Module	Monthly charges for airline tickets purchased from our preferred Travel Agencies.
IAS	Interface	Cash Receipts from the Cashiering System.
IDC	GL Module	Monthly Indirect Cost allocations for extramural funds.
JR	Interface	Miscellaneous transactions from the Legacy Accounting System.
PO	PO Module	Purchase Order transactions.
PO	Interface	Salary encumbrance transactions from UW- System Payroll.
PR	Interface	Payroll transactions from UW-System Payroll.
PY	AP Module	Payment transactions which generate checks.
UTIL	GL Module	Utility charges.
VISA	Interface	Procard transactions for procurement and expenditures.

While you may find other journal prefixes these are the most common and will cover the majority of the transactions.

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